Monday, February 06, 2012

Transcription video



Gaynor Paynter is the owner of Typewrite Transcription and Typing Services CC provoding a full virtual and online marketing suite of services from transcription and typing services to online social media marketing services.  
Services covered include:
- Transcription
- Typing
- Proofreading
- Editing
- CV Writing
- Social media marketing
- Website development
- figg Excel Accounting software (with the option of bookkeeping services included)
We customise our services to meet the needs of your business.
Author of an e-book, "Working from Home as a Transcriptionist in South Africa" which retails for R120.
Contact us:
- +27834424689
- email gpaynter@telkomsa.net
- Skype gaynorp
Our websites:
www.typewritetranscription.co.za
www.talkingpointmedia.co.za
www.typewrite.blogspot.com

2010 Afrivan Nominees:
Achievement Award Nominee Category
Gaynor Paynter - Typewrite Transcription VA Regional Award Nominee Category
Gaynor Paynter- TAVASA

Thursday, January 26, 2012

2012 Worldwide VA Services Special Report - Survey.

Hi Gaynor,

We’re about to distribute survey data collection forms to initiate research leading up to the 2012 Worldwide VA Services Special Report. We want to invite all VA professionals and forum members to participate. Would you please mention this opportunity on your blog?

All responses will be treated as confidential and company proprietary. We will never release any pricing information associated with a particular person, business, or company. Everyone who participates will receive the statistical results for those areas in which they provide input. The complete survey results will be available as a Special Report near the end of April. Participants will be able to purchase the complete report at deep discount. (They’ll still get the statistical results for their own input.) All one needs to do to participate is to click off a request to receive the survey form. We’ll send it as an email attachment in RTF. We anticipate over 1,000 active participants.

Warm regards,

Robert Brenner, MSEE, MSSM
Brenner Information Group
www.brennerbooks.com
brenner@brennerbooks.com

Saturday, January 07, 2012

Scribe needed


Hi guys, I need help with the following query. If you can assist with this, please contact me at gpaynter@telkomsa.net. Gauteng based. 

Dear Gaynor,
It was a pleasure speaking to you. Thank you for the offer to help source a  good scribe for me. The details are as follows:
Requirements:
·         Fast accurate scribe with the ability to listen and type onto live screen at the same time. EXCEPTIONAL WORD POWERPOINT AND EXCEL  SKILLS
·         A reasonable understanding of strategic planning processes –must be able to quickly understand and follow the content
·         Must be able to produce a first draft report a day after the workshop
·         Workshop will run for three days- usually client chooses an away from office venue- requiring sleeping over for the three days- the cost of  accommodation travel and meals is borne by client. I will require the services for an extra two days. Maximum therefore will be five days.
·         A mature and highly self driven and professional individual.
I look forward to your response.
Kind regards

Wednesday, January 04, 2012

World Wide Virtual Service Billing Rates


Robert Brenner is the Publisher: Pricing Tactics and Small Business Guide to Pricing and the

He recently published the following which he gave me permission to publish. Of note is the fact that South Africa doesn't feature.

I don’t hav stats but my gut feel says that there are more Vas in SA than in the Ukraine, and Hungary. The Ukraine’s population is 46 million, Hungary a paltry R10 million.  Our population is 49 million. It would be interesting to find out what percentage of people are Vas and if there eare more in SA or in these countries. After all, Hungary also have political differences and I don’t think can be considered first world. Unless, like the Chinese government, their focus is on education and they have free internet, I cn’t see how they can have more than us. It leads me to wonder whether this bears out something that my colleague Alison Fourie of AMF Typing - who put me in touch with Robert - and I have always wondered. Do South African VAs NOT ADVERTISE?

World Wide Virtual Service Billing Rates



Based on almost 6,000 prices that we’ve collected (most in the last 6 weeks) a Quick Look analysis shows the following:



Sample size: 5,982 companies (and growing)

Price Range: $5-$300/hour

Average Price: $27.66/hour

Countries represented: 21



Top Countries Advertising on the Internet (listed by number of ads found):

USA

Canada

India

Australia

UK

France

Hungary

Pakistan

Ukraine



The highest average hourly rate was $35.80 for the UK, then $31.50 for Canada. The U.S. came in with an average of $27.69. Billing rates for India averaged $9 per hour. Details for all of these prices are in our Real Prices Confidential database (RPC). RPC will be used to develop the 2012 Special International Report on Virtual Service Prices< /i> (available this month). If you’re thinking about outsourcing work or creating a strategic partnership with a company offshore, these may be helpful to you.



Hopefully this information will help you start 2012 focused on increased sales and profit and ready to prosper in the New Year!



Best wishes,



Robert Brenner, MSEE, MSSM

Brenner Information Group


Publisher: Pricing Tactics and Small Business Guide to Pricing




P.S. We’re also developing a Special International Report on Web Service Prices. Are you interested?

Monday, January 02, 2012

Public Access to Information Act

Hi all, you've probably heard about PAIA, so what is it and what must you do?


From the South African Human Resources Council Website:


All South African businesses must comply with PAIA – The Public’s Access to Information Act. PAIA legislation creates the framework to the right to access information enshrined in section 32 of the Constitution of the Republic of South Africa, Act 108 of 1996. The purpose of this legislation is to promote a culture of transparency, accountability and good governance both in the private and public sectors. Therefore, the Act places specific compliance requirements on both state institutions and private sector. See here for more information: http://www.sahrc.org.za/home/index.php?ipkContentID=70&ipkMenuID=51

Wednesday, November 30, 2011

Google: Check your name every now and then...

I just googled mine and found the following:

2010 Afrivan Nominees:
Achievement Award Nominee Category
 Gaynor Paynter - Typewrite Transcription
 VA Regional Award Nominee Category
 Gaynor Paynter- TAVASA

I wasn't notified that I was a nominee so I am rather pleased about this. :-)

Sunday, November 20, 2011

URGENT JOB LEAD Contact Thembeni direct

Job Lead 5 diagrams structures that need done in colour and needed Monday Contact: 0769459290 Thembeni Mahlangu thembenima@gmail.com

Wednesday, November 02, 2011

Accounting solution entrepreneur: We talk to Gail Emmerick: figg Excel Accounting products and entrepreneur




Hi everybody,

You will see on our site that we are a dealer of figg Excel accounting products.  We deal in products that we believe in that will make a difference to entrepreneurs and startups and figg is such a product.  figg is accounting for non accountants. It consists of easy to use Excel spreadsheets to manage your accounting needs.

View this presentation video and read our interview where we talk to Gail Emmerick, partner in the business.



Here we speak to Gail Emmerick, partner in the business and female entrepreneur of 20 years' standing. Gail is also a shareholder at Abafazi Guest House and her specialities include developing Excel Accounting Products, Training, Management and HR Consulting.  We asked Gail to share some information with up and coming entrepreneurs.

1)      Tell us something about yourself - how long have you been in business and what motivates you to keep on going?
Hi Gaynor!  It was always difficult for me to answer questions from friends asking “but what do you do for fun?” because they knew that I was always “working”.  It’s not difficult to answer that question since I figured out a few years ago that my work happens to be my hobby also, although I still get many sighs and raised eyebrows with my answer! 

2) Were there any pitfalls early in business that you would warn new businesses about now - accounting or non accounting related?  Thousands but I will try to relay to you the main one’s.  Don’t give credit to anyone unless you have all the tools available to verify their excellent credit standing.  Be proud and confident enough in your product or service to sell it cash up front or don’t sell at all.  Don’t ever let record keeping be a nuisance and make sure you have business management reports monthly to manage the income and costs of your business.  A healthy cash flow is never enough to sustain a business.  If record keeping is a nuisance to you, don’t run your own business.

3) and what do you consider to be your biggest business achievement?  Maintaining a strong business relationship with all my clients for more than 15 years.

4) Your website describes figg Products as Accounting Products for non Accountants. Tell us a little more about why you decided to produce something that would be user friendly for all business owners?  This was a choice resulting from my own personal experience as a business consultant in that I have only ever consulted to businesses with leaders who are skilled in sales and marketing,  I have a respect for and understanding of sales and marketing entrepreneurs and want to share this respect and understanding with a broad customer base.

5) For the small business owner, what set or suite of figg products to you recommend to them to facilitate their growth in their businesses?  The Business Budget, the Business Admin Documents and the Integrated Accounting System.

6)  Where to from here for figg ... where does the business see itself in five and ten years time?  Due to me and my partner Brendon’s wish to serve a broad customer base, it is our goal to be sponsored by Corporate companies to take our products into under priviledged communities to use both as business educational tools and as small business entrepreneurial tools.

7) Many of the readers of this page are one person business owners. Can you share any good business tips that can help them grow in their own businesses?  Daily prioritising must include sales and admin.  Keep a list to tick off and re-prioritise daily – keep the list on one page or in one file, not “all over the show on bits of paper.  Don’t give up.  Even if the Sherriff comes to take you and your possessions away, regroup and carry on.

Friday, October 28, 2011

Damaria Senne - Generating free publicity for your business


Hi all a guest post from renowned Kensington author Damaria Senne. 

Generating free publicity for your business
I recently launched an ebook entitled “How to get quoted in the media” and I’m sure some small business owners are wondering how that applies to them. Sure they want to advertise their products and services, but what does that have to do with articles where they get interviewed by journalists?  And would journalists even be interested in their stories?
The truth is that making that link between your small business and news items is not easy, but it can be done. How?
  1. Identify whether you are in a new or growing industry
Say you’re a transcriptionist or virtual assistant: how many people in your town/even in your country know what a virtual assistant is or what she does? If you live in South Africa, not many people know about virtual assistants, making your industry newsworthy by virtue of its newness.   Is it a growing industry? Definitely! As more people access the Internet, start their own businesses online and offline, there is a growing need for more virtual assistants who can do the work when needed regardless of their location.
And if you don’t work in a new industry (e.g. you offer HR services to small business), no worries, it doesn’t mean that you can’t generate free publicity through news items for your business.
  1. Generate story ideas out of the nature of your business
Offhand, I can think of the following:
Small business news – as a business owner in a certain niche, you know best the research that is being done in your industry. For example, how has the growth of Internet access worldwide affected the growth of number of virtual workers ( including virtual assistants). How does that affect people in South Africa? That kind of story would probably interest a small business publication. Or if unemployment is a big issue in your town, you could pitch a story on virtual work as an option. The focus of the story would be unemployment, and you’d make it clear to the reporter that you expect them to focus on interviews with the local experts on the matter. However, your part is to offer a possible alternative. Shows you understand that community news is not about you but introduces you as a thought leader.
 Lifestyle news- Lots of articles have already been written about the work –at-home brigade: how we have flexible hours, can work in our pyjamas, take care of our children while we work etc. Is there anything fresh that we can still say? I think so.  So far, it’s the advantages that are being punted strongly. But what are the disadvantages for the workers: the loneliness, the long hours?  Are we telling people who want to consider working from home/who already work from home how to cope with these issues? Are we painting a realistic picture and giving people the tools to cope?
Your product stories – As my co-author Christelle du Toit and I say in our latest ebook, How to get quoted in the media, please don’t try to tell a journalist how wonderful and innovative your product is. That is the fastest way to kill a story, because everyone selling a product or service tells a journalist theirs is the innovative product. But, you can sell yourself as a thought leader in your community for the industry your product belongs to. Say you sell cosmetic products: why not pitch some skin care/hair care story ideas to your local health and beauty editor? For example, suggest that she do a story on how local men like well-made up women versus natural looking women. That kind of piece should get a laugh out of your community’s readers, mostly because the people involved know each other. And such an article is better than one more trite piece culled selling not so new trends from international magazines.
  1. You are a story
Does your local newspaper/magazine publish profiles of local people? If so, find out what their criteria are and whether they would be willing to do a profile of you. This is especially relevant if you recently did something different (I’m selling the fact that I wrote and published a book) / won a prize.
In your pitch, show why locals would want to know about you. And don’t try to sell your products, just focus on the profile itself.
In conclusion, making the link between your business and publicity will require you to do some deep thinking, and to tailor each story idea for the person you are approaching. And yes, I had to do some deep thinking about what would be relevant for people reading Gaynor’s blog before I wrote this piece. You deserve more than just a cooker-cutter story.
Some story ideas will work; others not so much. You will just have to be persistent because the publicity will get more interested in your business, which will eventually lead to more sales, making you money.
Author Biography
Damaria Senne is a writer based in Johannesburg. She recently co-wrote an ebook with Christelle du Toit entitled:” How to get quoted in the media.” The ebook is available for download at her online store (link to online store http://www.facebook.com/damaria.senne#!/pages/Damaria-Senne-Media/123235287780213?sk=app_109411145786630.) You can also download a free sample at her online store. Learn more about Damaria at her blog called Storypot (link to Storypot http://damariasenne.blogspot.com)

Thursday, September 08, 2011

New Business: Don't forget your existing clients

Don't be so focussed on looking for new business that you forget your existing clients

A sign that you are providing a quality service is when customers come back to you for repeat business. Don't be so focussed on getting new business that you neglect your existing customer base. Keep existing customers informed of new business services, new develoopments... just keep in touch with them from time to time and keep meeting service delivery agreements.

It's a good idea to every now and again go and reread and brush up on service delivery agreements signed between you and existing clients. Just to make sure that you are adhering to the letter of the law with your agreement between you and them, to ensure that you are keeping to confidentiality clauses and respecting what they are asking you to do.  This will also help you ensure that THEY are doing what they are supposed to do in terms of their contractual agreement with you. If you find that they are not, a little gentle reminder can be beneficial. Remember, your old clients are the loyal tried and trusted ones, where the new ones, you don't know so well yet.